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Council Agenda November 11, 2014


Township of Selwyn

Tuesday, November 11, 2014 - 5:00 PM

Council Chambers
1310 Centre Line
Township of Selwyn

pdf copy of Council Agenda

Opening Prayer

"Most merciful God, we yield Thee our humble and hearty thanks for Thy Fatherly care and preservation of us this day, and for the work which Thou has enabled us to perform.

We pray for your guidance and direction in our deliberations during this meeting so that we may render a service to the Community that we are trying to serve.


- Remembrance Day - Moment of Silence -

Declaration of Pecuniary Interest and the General Nature Thereof


1. Minutes

(a)     Minutes - Open Session

  • Motion to adopt the minutes of the Regular Council Meeting of October 14, 2014.
  • Discussion out of the minutes

2. Deputations and/or Invited Persons and/or Public Meetings

(a)     5:05 PM - Heather Sadler, Chair Adhoc Economic Development Committee - Adhoc Economic Development Committee Summary Report

i)   Angela Chittick, Clerk - Adhoc Economic Development Committee

(b)     5:30 PM - Public Meeting - Proposed Disposition of Lands to St. Martin's Cemetery Board

i)   Janice Lavalley, Chief Administrative Officer  - St. Martin's Cemetery Expansion/Land Purchase

(c)     5:20 PM - David Clark - Parks and Recreation Department - Functional Review Report

i)   Janice Lavalley, Chief Administrative Officer  - Parks and Recreation Department - Functional Review

3.              Question Period

15 minutes, one question per person at a time, on a rotating basis

4.              Municipal Officer's & Staff Reports - Direction

(a)  Stephen Crough Manager of Public Works - Oil, Batteries and Propane Tank Recycling

Consent Items

All matters listed under Consent Items are considered to be routine, housekeeping, information or non-controversial in nature and to facilitate Council's consideration can be approved by one motion

5.          Municipal Officer's & Staff Reports - Information/Housekeeping/Non-Controversial

(a)    Jeannette Thompson, Planner-Economic Development Officer - Source Water Protection Plan Approved

(b)    Jeannette Thompson, Planner-Economic Development Officer - Rokin Development Plan - Hetherington Drive, City of Peterborough

(c)     Robert Lamarre, Manager of Building and Planning - Encroachment Agreement - Pioneer Water

(d)    Robert Lamarre, Manager of Building and Planning - Agreement to Extend Servicing - 80 and 82 Water Street, Lakefield

(e)    Janice Lavalley, Chief Administrative Officer - Drinking Water Quality Management System - DWQMS) - Audit Results

(f)      Kim Berry, HR Coordinator  - Firefighter Appointments

(g)    Meaghan McGowan, Community Development Coordinator - TORONTO 2015 Pan Am Torch Relay

(h)    Angela Chittick, Clerk - Various By-laws

6.          Correspondence for Discussion and/or Decision

(a)    Correspondence Report - November 11, 2014

Correspondence for Direction:

That the following items of correspondence be received for information and that staff proceed with the recommended direction therein:

1.     Eastern Ontario Wardens' Caucus - Rural EORN Customers Losing Internet Service

That the correspondence regarding 3500 MHz consultation on policy changes that affect the licensing process in rural areas be received for information; and

That the Honourable James Moore, Federal Minister of Industry be advised that the Township of Selwyn supports the efforts of the Eastern Ontario Community Future Development Corporations expressing concern that proposed policy changes for the 3500 MHz spectrum licensing have the potential to result in a loss of broadband spectrum for at least 11,000 rural customers effectively reversing the progress made over the past five plus years to expand much needed broadband service in eastern rural Ontario and that the Federal Minister of Industry give due regard to the broadband needs of rural Ontario residents.

Correspondence for Information:

That the following items of correspondence be received for information:

2.     Association of Municipalities of Ontario - Gas Tax Fund (GTF) - 2013 Annual Expenditure Report (Hard Copy available at the office.)

3.     Association of Municipalities of Ontario - Elliot Lake Inquiry Recommendations Released

4.     Association of Municipalities of Ontario - Provincial Offences Act - Tools Re-introduced Road Safety Bill

5.     Ministry of Community Safety and Correctional Services - CO Alarms now Mandatory in all Homes

6.     Minister of State (Social Development) - Federal Funding for Social Housing

7.     Municipal Property Assessment Corporation - 2014 Assessment Notices

8.     Chief Drinking Water Inspector - Annual Report 2012-2013

9.     Curve Lake First Nation - Seeding of Rice Beds in Pigeon Lake

10. Ministry of Citizenship, Immigration and International Trade - June Callwood Outstanding Achievement Award for Voluntarism in Ontario

11. Kawartha Chamber Newsflash - October 2014

12. Municipality of Wawa - Power Dam Special Payment Program

13. Ontario Good Roads Association - Call for Nominations

14. Teamster's Canada - Television Ad on Rail Safety

7.          Peterborough County Report

(a)    Peterborough County Report - November 11, 2014

County Correspondence for Direction:



County Correspondence for Information:


That the following items of correspondence from the County of Peterborough be received for information:

1.     3rd Quarter Financial Update

2.     2014 3rd Quarter Activity Report

3.     Regional Cycling Signage Program

4.     Roadside Safety Devices

5.     Minutes - September 17, 2014

6.     Minutes - October 1, 2014

7.     Minutes - October 15, 2014

8.          Committee Reports

(a)    Library Board Minutes - October 28, 2014

(b)    Peterborough Lakefield Community Police Services Board Minutes - September 9, 2014

9.              Petitions


10.          Other, New & Unfinished Business

(a)  Special Meeting - CAO Performance Evaluation - November 25, 2014 at 5:00 PM.

11.          By-laws

(a)     2014-076 - a By-law to authorize an agreement of purchase and sale - St. Martin's Cemetery Board

(b)     2014-077 - a By-law to authorize the Peterborough Police Service to regulate taxi and limousine operations

(c)     2014-078 - a By-law to appoint Local Authority Services to conduct closed meeting investigations

(d)     2014-079 - a By-law to authorize  a lease agreement with the Lakefield Golden Years Club

(e)     2014-080 - a By-law to authorize an encroachment agreement at 827 Ward Street

(f)      2014-081 - a By-law to authorize an agreement for the extension of sanitary sewer services

(g)     2014-082 - Confirming By-law