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Council Agenda August 13 2019


Township of Selwyn

Regular Council Meeting
Tuesday, August 13, 2019 – 6:00 PM

Council Chambers
1310 Centre Line
Township of Selwyn

pdf copy of Council Agenda

Moment of Silent Reflection

Please stand for a moment of silence, so that Council, staff and members of the public can quietly reflect on our duty to the community that we are trying to serve.

Notification to Members of the Public

Members of the public, staff, presenters and members of Council please be advised that meetings are broadcast and recorded and made available on the internet.

Declaration of Pecuniary Interest and the General Nature Thereof

1. Minutes

Minutes – Open Session

2. Deputations and/or Invited Persons and/or Public Meetings

(a) 6:05 PM – MPP Dave Smith – Annual Update

(b) 6:15 PM – Ontario Trillium Foundation – Lakefield- Smith Community Centre Roof Project

(c) 6:30 PM – Zoning By-law and Official Plan Amendments – Public Meeting

i) Jeannette Thompson, Planner - Zoning By-law Amendment and Official Plan (C-07-19 Brick – 792 Listowel Line (Ennismore)

3. Question Period

15 minutes, one question per person at a time, on a rotating basis

4. Municipal Officer’s & Staff Reports - Direction

(a) Janice Lavalley, Chief Administrative Officer – 2019 Departmental Work Plans - 2nd Quarter Update (hard copy provided)

1. Chief Administrative Officer

2. Building and Planning Department

3. Clerk’s Department

4. Finance Department

5. Fire Department

6. Human Resources

7. Library

8. Parks and Recreation

9. Public Works

10. Council Term Priorities – 2018-2022

(b) R. Lane Vance, Manager of Finance/Treasurer – Financial Statement Review – 2019 Q2

(c) Jeannette Thompson, Planner – Composition of Committee of Adjustments Committee

(d) Jeannette Thompson, Planner – Bill 108 – Proposed New Regulations

(e) Tania Goncalves, Deputy Clerk – AMO Delegations

Consent Items

All matters listed under Consent Items are considered to be routine, housekeeping, information or non-controversial in nature and to facilitate Council’s consideration can be approved by one motion

5. Municipal Officer’s & Staff Reports – Information/Housekeeping/Non-Controversial

(a) Janice Lavalley, Chief Administrative Officer – Management Letter

(b) R. Lane Vance, Manager of Finance/Treasurer – 2020 Budget Timetable

(c) Jeannette Thompson, Planner – Site Plan Agreement – Moher –Robinson Road – File No. SP-01-19

(d) Jeannette Thompson, Planner – Zoning By-law Amendment – Removal of a Holding Symbol – Robinson Road – Ennismore Ward

(e) Jeannette Thompson, Planner – Development Agreement – 832 Fifth Line – Smith Ward

(f) Jeannette Thompson, Planner – Zoning By-law Amendment – Removal of a Holding Symbol – 832 Fifth Line – Smith Ward

(g) Jeannette Thompson, Planner – Cannabis Interim Control By-law - Update

(h) Angela Chittick, Manager of Community & Corporate Services/Clerk – By-law Enforcement Protocol – Update

(i) Rick Dunford, Manager of Public Works – Young’s Point Tender Results – Nathaway Drive (to be distributed)

(j) Tania Goncalves, Deputy Clerk – Various By-laws

(k) Suzanne Schroeter, Corporate Services Assistant - Stop and Close Shoreline Road Allowance – Applicants Braden & Karen Mann

(l) Mike Richardson, Manager of Recreation Services - Lakefield Scout Building Update

6. Correspondence for Discussion and/or Decision

(a) Correspondence Report – August 13, 2019

Correspondence for Direction:

That the following items of correspondence be received for information and that staff proceed with the recommended direction therein:

1. Attorney General – Consultation on Joint & Several Liability


That the correspondence from the Attorney General of Ontario regarding joint and several liability consultation be received for information; and that staff respond to the questions outlined in the correspondence by the deadline of September 27, 2019 to provide input into the consultation process related to municipal joint and several liability legislation.

Correspondence for Information:


That the following items of correspondence be received for information:

2. Association of Municipalities of Ontario – Cannabis Policy Update

3. Association of Municipalities of Ontario – Attorney General Launches Consultation on Municipal Liability and Insurance Costs

4. Association of Municipalities of Ontario - AMO Executive Director, Pat Vanini to Retire

5. Ministry of Municipal Affairs and Housing – Provincial Policy Statement Review – Draft Policies

6. Ministry of Agriculture, Food & Rural Affairs – Launch of Revitalized Rural Economic Development (RED) Program

7. Eastern Ontario Regional Network – Funding will Tackle Cellular Dead Zones Across Eastern Ontario

8. Peterborough Public Health – Canadian Public Health Association’s Position Statement on Unstructured Play

9. Peterborough Public Health – Board Meeting: July 17, 2019

10. Kawartha Chamber of Commerce – NewsFlash! July 9, 16, 23 & August 6, 2019

11. Kawartha Chamber of Commerce – Awards of Excellence Finalists Announced

12. Limerick Area Conservation Coalition – Mining Exploration Projects

13. Township of Warwick - Enforcement for Safety on Family Farms

14. Municipality South Huron - Enforcement for Safety on Family Farms

15. City of Brantford – Endorsement of LUMCO resolution regarding Retail Cannabis Stores

16. Township of McKellar – Municipal Amalgamation

17. City of Stratford – Opposition to Changes in 2019 Provincial Budget & Planning Act

18. Township of Nairn and Hyman – Opposition of Bill 115

7. Peterborough County Report

(a) Peterborough County Report – August 13, 2019

County Correspondence for Direction:


County Correspondence for Information:


That the following items of correspondence from the County of Peterborough be received for information:

1. Request for MPPs to meet with County Council to provide an update on various announced Provincial changes

2. Delegation to Minister of Health – Presentation

3. Assessment Review Program Proposal

4. Transportation Master Plan Update - Technical Advisory Committee

5. Proposed Regulations Relating to Community Benefits Charge under The Planning Act

6. Employment Services Transformation- Local Service System Management

7. Petition Requesting Street Lights at County Road 18 and Eighth Line in Selwyn

8. Quarter 2 Activity Report

9. Minutes: June 26, 2019

10. Minutes: Special Meeting – July 24, 2019

8. Committee Reports

(a) Wild Rice Communication Group - Minutes July 5, 2019 and Wild Rice Workshop Report (Parks Canada Report)

(b) Peterborough Police Services Board – Minutes July 3, 2019

9. Petitions

10. Council Portfolio Updates

Council to provide brief verbal update related to the following portfolios where necessary:

  • Community Services, Transportation and Housing – Councillor Donna Ballantyne
  • Economic Development, Business Retention and Attraction, Planning and Building Client Services – Deputy Mayor Sherry Senis
  • Public Works and Recreation – Councillor Gerry Herron
  • Sustainability, Culture and Senior Services – Councillor Anita Locke
  • Governance and Inter-Governmental Relations – Mayor Andy Mitchell

11. Other, New & Unfinished Business

(a) Closed Session Items:

i) Matters regarding litigation or potential litigation (Section 239. (2) (e)) – Verbal Report

ii) Closed Session Minutes – Regular Meeting April 9, 2019

12. By-laws

(a) 2019 – 067 – Zoning By-law Amendment – 792 Listowel Line, Ennismore

(b) 2019 – 068 – Authorizing By-law - Site Plan Agreement - 0 Robinson Road (Moher)

(c) 2019-069 - Zoning By-law Amendment - Removal of Holding - 0 Robinson Road (Moher)

(d) 2019-070 – Authorizing By-law - Road Renaming portion of Fr Rte 5A to Jessica Lane - Corrected By-law

(e) 2019-071 - Authorizing By-law - Development Plan Agreement - 832 Fifth Line (Rustic Event Venue)

(f) 2019-072 - Zoning By-law Amendment - Removal of Holding - 832 Fifth Line (Rustic Event Venue)

(g) 2019-073 – Confirming By-law