Browser Compatibility Notification
It appears you are trying to access this site using an outdated browser. As a result, parts of the site may not function properly for you. We recommend updating your browser to its most recent version at your earliest convenience.
 

Council Agenda December 11 2018

Contacts

Township of Selwyn

Regular Council Meeting
Tuesday, December 11, 2018 – 6:00 PM

Council Chambers
1310 Centre Line
Township of Selwyn

pdf copy of Council Agenda



Moment of Silent Reflection

Please stand for a moment of silence, so that Council, staff and members of the public can quietly reflect on our duty to the community that we are trying to serve.

Notification to Members of the Public

Members of the public, staff, presenters and members of Council please be advised that meetings are broadcast and recorded and made available on the internet.

Declaration of Pecuniary Interest and the General Nature Thereof

1. Minutes

Minutes – Open Session

  • Motion to adopt the minutes of the regular Council meeting of November 27, 2018
  • Discussion out of the minutes

2. Deputations and/or Invited Persons and/or Public Meetings

(a) 6:00 PM – Long Service Awards

Staff Long Service Awards

  • 25 years - Rick Dunford
  • 15 years - Angela Chittick

Volunteer Fire Fighter Long Service Awards - 25 years plus

  • 25 year recipients: Scott Cavanagh, Bill Northey and Denis Rioux; 40 year recipient: Ron Robinson

Staff Recognition

  • Erica Cavanagh - Diploma in Municipal Administration (graduated with honours).

(b) 6:05 PM – Bill Kent - Buckhorn Community Centre – Partnership Request and Power Point Presentation

(c) 6:30 PM – Public Meetings – Official Plan and Zoning By-law Amendments

i) Jeannette Thompson, Planner - Zoning By-law Amendment – 2680, 2688 & 2696 Fifteenth Line – Smith Ward

  • Attachment 1 - Draft Zoning By-law Amendment prepared by Township Planning Staff

ii) Jeannette Thompson, Planner - Residential Development Proposal – 26 Edward Street

  • Attachment 1- Planning Justification Report prepared by Kevin Duguay dated June 6, 2018.
  • Attachment 2 - Proposed Concept Plan
  • Attachment 3 - Proposed Official Plan Amendment prepared by County Planning Staff
  • Attachment 4 - Proposed Zoning By-law prepared by Township Planning Staff
  •  Attachment 5 - Ministry / Agency & Public Comments

iii) Jeannette Thompson, Planner – Official Plan Amendment 15OP-17013 & Zoning By-law Amendment File No. C-19-17, 832 Fifth Line – Smith Ward

  • Attachment 1 - Planning Justification Report dated October 2017, prepared by EcoVue Consulting Services Inc.
  • Attachment 2 - County / Township Peer Review / Agency Comments, dated April 18, 2018, prepared jointly by County and Township Planning Staff.
  • Attachment 3 - Letter Response to Peer Review / Agency Comments, dated August 8, 2018, prepared by EcoVue Consulting Services Inc.
  • Attachment 4 - Traffic Operations Brief 2, prepared by Tranplan Associates, August, 2018
  • Attachment 5 - Traffic Management Plan – Revised, dated September 12, 2018, prepared by EcoVue Consulting Services Inc.
  • Attachment 6 - Agency & Public Comments

3. Question Period

15 minutes, one question per person at a time, on a rotating basis

4. Municipal Officer’s & Staff Reports - Direction

(a) Jeannette Thompson, Planner - Zoning By-law Amendment – Second Units

  • Attachment 1- Draft Zoning By-law Amendment prepared by Township Planning Staff.
  • Attachment 2 - Draft Official Plan Amendment prepared by County of Peterborough and Township Planning Staff
  • Attachment 3 - Planning Reports Completed by Township Staff, dated November 13, 2018 & July 10, 2018
  • Attachment 4 - Ministry / Agency & Public Comments

(b) Robert Lamarre, Manager of Building and Planning – Cannabis Retail Sales and Other Implications

  • Attachment 1 - Municipal Cannabis Retail Policy Statement and Maps (draft only to be refined)
  • Attachment 2 – Smoking in Public Places By-law 2018-084
  • Attachment 3 - PPH Briefing Note to Municipal CAO’s – November 21, 2018

(c) Robert Lamarre, Manager of Building and Planning - Adoption of Heritage Register

  • Attachment 1 - Draft Heritage Register
  • Attachment 2 - Letters from heritage building owners requesting that they not be included on the registry
  • Attachment 3 - Staff Reports - June 26, 2018 and September 25, 2018

(d) Rick Dunford, Manager of Public Works – Minimum Maintenance Standards

  • Attachment - Township Maintenance Standard Appendix including Appendix B (O. Reg. 239/02)

(e) R. Lane Vance, Manager of Finance/Treasurer - Tax Sale Process 2018 – Proposed Vesting Policy

Consent Items

All matters listed under Consent Items are considered to be routine, housekeeping, information or non-controversial in nature and to facilitate Council’s consideration can be approved by one motion

5. Municipal Officer’s & Staff Reports – Information/Housekeeping/Non-Controversial

(a) Rick Dunford, Manager of Public Works - Two New Tandem Cab and Chassis

(b) R. Lane Vance, Manager of Finance/Treasurer – 2018 – Budget Amendments

  • Attachment 1 - 2018 PSAB Budget Reconciliation Spreadsheet (revised)
  • Attachment 2 - Budget Amendments # 3 – Summary

(c) Kim Berry, Human Resources Coordinator - Staffing Update: Financial Services Assistant

(d) Tania Goncalves, Deputy Clerk – Accessible Election Report

  • Attachment - Table – Summary of Accessibility Measures

6. Correspondence for Discussion and/or Decision

(a) Correspondence Report – December 11, 2018

Correspondence for Direction:

That the following items of correspondence be received for information and that staff proceed with the recommended direction therein:

1. Otonabee Region Conservation Authority – Proposed 2019 Budget

  • Attachment 1 - Proposed 2018 Operating and Capital Budget

Recommendation:

That the proposed 2019 ORCA budget be received for information; and that the Manager of Financial Services incorporate the costs as part of the ORCA levy in the 2019 Budget.

Correspondence for Information:

Recommendation:

That the following items of correspondence be received for information:

2. Association of Municipalities of Ontario – Cannabis Implementation

3. Association of Municipalities of Ontario - New Environmental Plan Consultation

4. Ministry of the Environment, Conservation and Parks – 2017-2018 Chief Drinking Water Inspector Annual Report

5. Association of Municipalities of Ontario - Draft Template Municipal Cannabis Policy Statement

6. Kawartha Chamber - NewsFlash – November - December, 2018

7. Kawartha Chamber - Newsletter – December 2018 – January 2019

8. Mary Smith – Thank You

9. Kawartha Chamber of Commerce – Thank You

10. Lakefield & District Horticultural Society – Thank You

11. Ministry of Municipal Affairs and Housing – Reducing the Provincial Reporting Burden

12. Maryam Monsef, MP – Fall 2018 Newsletter

13. Ministry of Municipal Affairs & Housing – Consultation on Housing Supply Action Plan

7. Peterborough County Report

(a) Peterborough County Report – December 11, 2018

County Correspondence for Direction:

None.

County Correspondence for Information:

Recommendation

That the following items of correspondence from the County of Peterborough be received for information:

1. BTE Engineering – County Road 20 Reconstruction EA Study

8. Committee Reports

(a) Selwyn Public Library Board – November 27, 2018

(b) Accessibility Advisory Committee – October 24, 2018

(c) Economic Development & Business Committee – November 26, 2018

9. Petitions

10. Other, New & Unfinished Business

a) Committees and Boards – Council confirm by Resolution Council appointees to ORCA

Recommendation:

That Mayor Andy Mitchell and Deputy Mayor Sherry Senis be appointed to serve on the Otonabee Region Conservation Authority on behalf of Selwyn Township and that a By-law be brought forward to a future meeting to formalize the appointment.

11. By-laws

(a) 2018-082 – Zoning By-law Amendment – Second Units

(b) 2018-083 – Zoning By-law Amendment - 2680, 2688, 2969 Fifteenth Line

(c) 2018-084 – By-law to Regulate Smoking in Public Spaces

(d) 2018-085- Lakefield Water Rates - establish rates for 2019

(e) 2018-086 – Lakefield Sewer Rates - establish rates for 2019

(f) 2018-087 – By-law to Establish Township Minimum Maintenance Standards

(g) 2018-088 – Confirming By-law

Adjournment