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Council Agenda July 9 2019


Township of Selwyn

Regular Council Meeting
Tuesday, July 9, 2019 – 6:00 PM

Council Chambers
1310 Centre Line
Township of Selwyn

Pdf copy of Council Agenda

Moment of Silent Reflection

Please stand for a moment of silence, so that Council, staff and members of the public can quietly reflect on our duty to the community that we are trying to serve.

Notification to Members of the Public

Members of the public, staff, presenters and members of Council please be advised that meetings are broadcast and recorded and made available on the internet.

Declaration of Pecuniary Interest and the General Nature Thereof

1. Minutes

(a) Minutes – Open Session

  • Motion to adopt the minutes of the regular Council meeting of June 25, 2019
  • Discussion out of the minutes

2. Deputations and/or Invited Persons and/or Public Meetings

(a) Gastle Family – Certificate Presentation in Honour of Dr. Hugh Gastle

(b) Arnold Graham – Certificate Presentation in Honour of 75 years as a member of the Lakefield Legion Branch # 77

(c) 6:05 PM – Laura Gaughan, Lakefield Literary Festival – Public Art Installation – Introduce Concept and Seek Endorsement

3. Question Period

15 minutes, one question per person at a time, on a rotating basis

4. Municipal Officer’s & Staff Reports - Direction

(a) Jeannette Thompson, Planner – Site Plan Agreement 1559887 Ontario Ltd. (Chemong Storage) – 1012 County Road 19, File SP-06-18

(b) Jeannette Thompson, Planner – Proposed new regulation related to Schedule 12 of Bill 108

(c) Angela Chittick, Manager of Community & Corporate Services/Clerk - Ennismore Garden Club – Memorial Cairn/Monument

Consent Items

All matters listed under Consent Items are considered to be routine, housekeeping, information or non-controversial in nature and to facilitate Council’s consideration can be approved by one motion.

5. Municipal Officer’s & Staff Reports – Information/Housekeeping/Non-Controversial

(a) Robert Lamarre, Manager of Building and Planning – Bridgenorth Car Wash Update

(b) Kim Berry, Human Resources Coordinator - Staffing Update: Equipment Operator / Labourer

(c) Angela Chittick, Manager of Community & Corporate Services/Clerk - Staffing Update: Communications and Marketing Coordinator

(d) Angela Chittick, Manager of Community & Corporate Services/Clerk – Various By-laws

6. Correspondence for Discussion and/or Decision

(a) Correspondence Report - July 9, 2019

Correspondence for Direction:

That the following items of correspondence be received for information and that staff proceed with the recommended direction therein:

1. Correspondence Various Residents – Wild Rice Communications Group


That the correspondence from various residents related to the Township’s Adhoc Wild Rice Communication Group be received for information; and

Whereas wild rice management and harvesting are matters being considered by the Parks Canada / Williams Treaties First Nations Steering Committee and that these discussions are taking place at the nation-to-nation level and as such the Township of Selwyn is not a party in these discussions; and

Whereas MP Maryam Monsef convened a facilitated meeting, through Parks Canada, involving various parties who have an interest in the wild rice management issue in an effort to inform the Federal Government’s response to wild rice management strategies;

That residents be advised that the formation of the Township’s Adhoc Wild Rice Communication Group was not intended to duplicate the discussions taking place at these other tables but to share available information between the Township’s residents, including many who also belong to the Save the Pigeon Lake Group, who have been engaged in this process for many years, and Parks Canada; and

That the meetings of Wild Rice Communication Group are open to members of the public who may wish to attend.

2. Correspondence – Trent Conservation Coalition Source Protection Committee


That the correspondence from the Trent Conservation Coalition Source Protection Committee (Otonabee-Peterborough Source Protection Area) regarding a municipal sector member vacancy be received for information; and whereas the Coalition is seeking to fill one position to represent municipal interests; that members of Council indicate if they have an interest in serving on the Committee and should there be no interest, that the Coalition be advised of the same.

Correspondence for Information:


That the following items of correspondence be received for information:

3. Association of Municipalities of Ontario - New Employment Services Prototype Regions Announced

4. Otonabee Region Conservation Authority – Key Messages on Floodplain Mapping

5. Ministry of Natural Resources & Forestry - 2019 Southern Region Fish Community Assessment - Lower Buckhorn

6. Morton Community Healthcare Centre – Strickland Street Road Improvement

7. Kawartha Chamber of Commerce – Newsflash! – June 25, 2019

8. City of Peterborough – Opioid Crisis

9. Township of Huron-Kinloss – Bill 108 More Home, More Choice Act

10. Township of Huron-Kinloss – Ontario Library Service Report

11. Township of Warwick – Enforcement for Safety on Family Farms

7. Peterborough County Report

That the following items of correspondence from the County of Peterborough be received for information:

1. 2018 Resource Productivity and Recovery Authority Datacall and Waste Management Master Plan Update to Council

2. Scope of Work for Service Delivery and Organizational Review and Corporate Technology Master Plan & Business Continuity Plan

3. Cavan Monaghan Correspondence – Green Bin Program

4. 2019 Social Services Update

5. 2019 Social Services Update – Housing & Homelessness

6. Minutes – Special Meeting, Roads Tour: May 29, 2019

7. Minutes – Special Meeting, Development Charges Education Session: May 30, 2019

8. Minutes – June 5, 2019

8. Committee Reports

(a) Short Term Rental Group – Minutes - June 13, 2019

(b) Economic Development & Business Committee – Minutes – June 24, 2019

(c) Peterborough Police Services Board – Planning Meeting, June 17, 2019 and Minutes June 18, 2019

(d) Building & Planning Review Adhoc Committee – Minutes – June 27, 2019

9. Petitions

10. Council Portfolio Updates

Council to provide brief verbal update related to the following portfolios where necessary:

  • Community Services, Transportation and Housing – Councillor Donna Ballantyne
  • Economic Development, Business Retention and Attraction, Planning and Building Client Services – Deputy Mayor Sherry Senis
  • Public Works and Recreation – Councillor Gerry Herron
  • Sustainability, Culture and Senior Services – Councillor Anita Locke
  • Governance and Inter-Governmental Relations – Mayor Andy Mitchell

11. Other, New & Unfinished Business

12. By-laws

(a) 2019-063 – Merger Agreement Fire Route 49A

(b) 2019-064 – Site Plan Agreement – 1012 County Road 19

(c) 2019-065 - Confirming