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Council Agenda March 28 2017


Township of Selwyn

Regular Council Meeting
Tuesday, March 28, 2017 - 6:00 PM

Council Chambers
1310 Centre Line
Township of Selwyn

pdf copy of Council Agenda

Moment of Silent Reflection

Please stand for a moment of silence, so that Council, staff and members of the public can quietly reflect on our duty to the community that we are trying to serve.

Notification to Members of the Public

Members of the public, staff, presenters and members of Council please be advised that meetings are broadcast and recorded and made available on the internet.

Declaration of Pecuniary Interest and the General Nature Thereof

1. Minutes

Minutes - Open Session

  • Motion to adopt the minutes of the special Tri-Council meeting of March 10, 2017 and the regular Council meeting of March 14, 2017
  • Discussion out of the minutes

Resolutions recommended for Council Endorsement from the March 10, 2017 Special Tri-Council meeting:

  • That Kawartha Land Trust be requested to ensure that Curve Lake First Nation is engaged in the development of the Management Plan for Boyd Island given the importance of the island to the culture of the First Nation.
  • That a letter of support be sent to Indian and Northern Affairs Canada (INAC) in support of Curve Lake First Nation's application to install a water system at the First Nation to support the health and safety of First Nations residents to have access to clean, safe drinking water.

2. Deputations and/or Invited Persons and/or Public Meetings

(a) 6:00 PM - Cheque Presentation - Chemung Lake District Lions Club
(b) 6:05 PM - Gary King, County of Peterborough Annual Update

3. Question Period

15 minutes, one question per person at a time, on a rotating basis

4. Municipal Officer's & Staff Reports - Direction

(a) R. Lane Vance, Manager of Finance/Treasurer - Woodland Acres Budget 2017

(b) Angela Chittick, Manager of Community & Corporate Services/Clerk - Municipal Election 2018 - Voting Method
(c) Mike Richardson, Manager of Recreation Services - Emerald Ash Borer (EAB) Management Plan

Consent Items

All matters listed under Consent Items are considered to be routine, housekeeping, information or non-controversial in nature and to facilitate Council's consideration can be approved by one motion

5. Municipal Officer's & Staff Reports - Information/Housekeeping/Non-Controversial

(a) Janice Lavalley, Chief Administrative Officer - Lakefield Drinking Water System Inspection Report

(b) Rick Dunford, Manager of Public Works - Gore Street Storm Sewer Extension Construction Tenders

(c) Rick Dunford, Manager of Public Works - Gravel Crushing Tender
(d) Rick Dunford, Manager of Public Works - Surface Treatment Tender
(e) Michelle Thornton, Deputy Treasurer/I.T. Coordinator - Statement of Council Remuneration for 2016

(f) Angela Chittick, Clerk - Various Plan Updates - Strategic Plan, Recreation Services Plan and Community Improvement Plan Updates
(g) Angela Chittick, Manager of Community & Corporate Services/Clerk - Various By-laws

6. Correspondence for Discussion and/or Decision

(a) Correspondence Report - March 28, 2017

Correspondence for Direction:

That the following items of correspondence be received for information and that staff proceed with the recommended direction therein:


Correspondence for Information:

That the following items of correspondence be received for information:

1. Association of Municipalities of Ontario - Highlights of Bill 68 - Modernizing Municipal Legislation
2. Association of Municipalities of Ontario - Strategy for a Waste-Free Ontario: Building the Circular Economy Released
3. Ministry of Education - Pupil Accommodation Reviews and Support for Education in Rural and Remote Communities
4. MPAC - 2017 Municipal Stakeholder Research
5. Peterborough Public Health Board Meeting - March 8, 2017
6. Kawartha Chamber of Commerce - Newsflash March
7. Enbridge - Update on Natural Gas Expansion in Ontario
8. AECOM - Notice of Study Commencement - Burleigh Falls Bridge
9. City of Peterborough - North End - Trent University Area Transportation and Wastewater Management Municipal Class Environmental Assessment
10. Sylvia Jones, MPP Dufferin-Caledon - New Progressive Conservative Critic for Infrastructure
11. Municipality of Trent Lakes - Request for Extension for Expressions of Interest of Partnership Opportunities for the Lakefield District Secondary School Facility
12. Municipality of Middlesex Centre - Support for Policy to Install AEDs in all Schools
13. Township of East Zorra-Tavistock - Support for Policy to Install AEDs in all Schools
14. Township of Ingersoll - Support for Policy to Install AEDs in all Schools
15. Municipality of Calvin - Mandatory Septic Inspections
16. Royal Canadian Legion Lakefield Legion Branch 77 - Thank You
17. Correspondence Susan Twist - LDISS

7. Peterborough County Report

(a) Peterborough County Report - March 28, 2017

County Correspondence for Direction:


County Correspondence for Information:


That the following items of correspondence from the County of Peterborough be received for information:
1. 2016 Council Remuneration and Expenses
2. Residential Development Charge
3. Alternative Financing Options
4. Minutes - February 23, 2017, March 1, 2017 and March 8, 2017
5. County endorsement of Peterborough Economic Development Board of Director nominations

6. Development Charges Background Study
7. Peterborough Family Health Team - Physician Recruitment Annual Report
8. Provincial Facilitation - Memorandum of Understanding - Township of Cavan-Monaghan and City of Peterborough Boundary Adjustment Proposal

8. Committee Reports

(a) Peterborough Police Services Board - Minutes February 7, 2017
(b) Smith-Ennismore Police Services Board - Minutes, March 20, 2017
(c) Economic Development and Business Committee - March 1, 2017

Request for Council Endorsement:
That Council consider endorsing the recommendation of the EDBC (Resolution No. 2017-003) to send correspondence to the Federal and Provincial governments in support of the Eastern Ontario Regional Network's cellular gap project.

9. Petitions

10. Other, New & Unfinished Business

(a) Notice of Motion (deferred from the March 14, 2017 meeting)
(b) Response from Paul Hurley - Engage Engineering
(c) Closed Session Matters
i. Litigation affecting the municipality and advice subject to solicitor-client privilege (Section 239. (1) (e) (f) - Verbal Update

11. By-laws

(a) 2017-017 - Alternative Voting Methods - 2018 Municipal Election
(b) 2017-018 - Merger Agreement - Lot 23, Concession 5, Smith Ward
(c) 2017-019 - Confirming