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Council Agenda May 14 2019


Township of Selwyn

Regular Council Meeting
Tuesday, May 14, 2019 – 5:00 PM

Council Chambers
1310 Centre Line
Township of Selwyn

pdf copy of Council Agenda

Moment of Silent Reflection

Please stand for a moment of silence, so that Council, staff and members of the public can quietly reflect on our duty to the community that we are trying to serve.

Notification to Members of the Public

Members of the public, staff, presenters and members of Council please be advised that meetings are broadcast and recorded and made available on the internet.

Declaration of Pecuniary Interest and the General Nature Thereof

1. Minutes

(a) Minutes – Open Session

  • Motion to adopt the minutes of the regular Council meeting of April 23, 2019 and the special Council meeting of May 7, 2019.
  • Discussion out of the minutes

2. Deputations and/or Invited Persons and/or Public Meetings

(a) 5:05 PM – Julie Dillon, Board Chair – Library Board Annual Report and Power Point Presentation

(b) 5:20 PM - Mike Deagle – Gifford Drive – Drainage Concerns

(c) 5:35 PM – Deb Aben – Feedback on the Proposed Animal Control By-law Amendments

3. Question Period

15 minutes, one question per person at a time, on a rotating basis

4. Municipal Officer’s & Staff Reports - Direction

(a) Janice Lavalley, Chief Administrative Officer - Strickland Street Road Improvements

(b) R. Lane Vance, Manager of Finance/Treasurer – Vesting Update

Consent Items

All matters listed under Consent Items are considered to be routine, housekeeping, information or non-controversial in nature and to facilitate Council’s consideration can be approved by one motion.

5. Municipal Officer’s & Staff Reports – Information/Housekeeping/Non-Controversial

(a) Jeannette Thompson, Planner – Zoning By-Law Amendment – 832 Fifth Line

(b) Robert Lamarre, Manager of Building and Planning – Interim Control By-law Review – Planning Services, Cannabis Policies and Regulations

(c) Kim Berry, Human Resources Coordinator - Customer Service Survey

(d) Rick Dunford, Manager of Public Works - Ennismore Landfill Annual Report

(e) Rick Dunford, Manager of Public Works – Concession Street Sidewalk – Tender Results

(f) Rick Dunford, Manager of Public Works – Surfacing – Tender Results

(g) R. Lane Vance, Manager of Finance/Treasurer – Asset Management Policy Update

(h) Scott Warren, Project Coordinator - Architectural Services for the Design of a Fully Accessible Renovation of the Second Storey of the Lakefield Police Services Building

6. Correspondence for Discussion and/or Decision

(a) Correspondence Report – May 14, 2019

Correspondence for Direction:

That the following items of correspondence be received for information and that staff proceed with the recommended direction therein:

1. Otonabee Region Conservation Authority - International Trails Day - Saturday, June 1, 2019

That the correspondence from the Otonabee Region Conservation Authority regarding International Trails Day be received for information; and that Saturday, June 1, 2019 be proclaimed as International Trails Day in the Township of Selwyn.

Correspondence for Information:


That the following items of correspondence be received for information:

2. Association of Municipalities of Ontario - Budget Update: Provincial In-Year Funding Reductions

3. Association of Municipalities of Ontario - AMO President’s Statement regarding Affordable Housing Challenges

4. Association of Municipalities - AMO’s Deeper Look at the 2019 Provincial Budget

5. Ministry of Municipal Affairs and Housing – Affordable Housing

6. Municipal Property Assessment Corporation – 2018 Annual Report

7. Peterborough Board of Health - Board Meeting Summary - April 16, 2019

8. Helen Young - Feedback on Animal Control By-law

9. Stan Garason – Feedback on Animal Control By-law

10. Trent University – Newsletter - April 2019

11. Kawartha Chamber of Commerce – Newsflash! April-May 2019

12. The Regional Municipality of Peel – Overview of Health System Transformation

13. Kawartha Lakes Stewards Association – Thank You

14. Ennismore Garden Club – Municipal Grant Program - Thank You

15. Christ Church – Thank You

16. Township of McKellar – Ford Government Funding Cuts to Southern Ontario Library Service

17. Association of Municipalities of Ontario - AMO’s Initial Review of Bill 107, the Getting Ontario Moving Act, 2019 and Bill 108, the More Homes, More Choices Act, 2019

18. Association of Municipalities of Ontario – Additional Budget Information

19. Township of Mulmur – Aggregate Resources

20. Township of Mulmur – Reconsideration of Budget Cuts to Libraries

21. Ennismore Garden Club – Watering Grant – Thank You

22. Township of Essa – Ford Government Cuts to Library Services

23. Community Care Lakefield – Thank You

7. Peterborough County Report

(a) Peterborough County Report – May 14, 2019

County Correspondence for Direction:


County Correspondence for Information:


That the following items of correspondence from the County of Peterborough be received for information:

1. 2019 Tax Policy Report

2. 2018 Utilization of Development Charge Revenue

3. Payment in Lieu (PIL) of Taxes on Water and Waste Water Facilities

4. Peterborough & the Kawartha’s Economic Development - 2019 Business Plan & First Quarter Metrics

5. Council Orientation – Planning Department

6. Peterborough Public Health – Safe Sewage Disposal Programs in Peterborough City & County

7. Technical Advisory Committee Minutes – April 8, 2019

8. Minutes – April 17, 2019

8. Committee Reports

(a) Short Term Rental Adhoc Group – Minutes – April 25, 2019

(b) Building & Planning Department Review Adhoc Committee – Minutes – April 30, 2019

(c) Wild Rice Communication Group – Minutes – April 11, 2019

(d) Library Board – Minutes – April 23, 2019

(e) Economic Development and Business Committee – Minutes – April 29, 2019

9. Petitions

10. Council Portfolio Updates

  • Council to provide brief verbal update related to the following portfolios where necessary:
  • Community Services, Transportation and Housing – Councillor Donna Ballantyne
  • Economic Development, Business Retention and Attraction, Planning and Building Client Services – Deputy Mayor Sherry Senis
  • Public Works and Recreation – Councillor Gerry Herron
  • Sustainability, Culture and Senior Services – Councillor Anita Locke
  • Governance and Inter-Governmental Relations – Mayor Andy Mitchell

11. Other, New & Unfinished Business

11. a) Investing in Infrastructure Causeway Project - Supplemental Report

12. By-laws

(a) 2019-049 – Authorizing By-law to Adopt - Physician Recruitment Policy

(b) 2019-050 – Authorizing By-law - Meridian Planning for planning services

(c) 2019-051 – Authorizing By-law - Barry Bryan Associates for design services of the Lakefield Police Services Building

(d) 2019-052 – Confirming