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Council Agenda May 26 2020


Township of Selwyn

Regular Council Meeting
Tuesday, May 26, 2020 – 6:00 PM

Council Chambers
1310 Centre Line
Township of Selwyn

Electronic Participation by Council and Staff

pdf copy of Council Agenda

Moment of Silent Reflection

Please pause for a moment of silence, so that Council, staff and members of the public can quietly reflect on our duty to the community that we are trying to serve.

Notification to Members of the Public

Members of the public, staff, presenters and members of Council please be advised that meetings are broadcast and recorded and made available on the internet.

Declaration of Pecuniary Interest and the General Nature Thereof

1. Minutes

(a)  Minutes – Open Session

  • Motion to adopt the minutes of the regular Council meeting of May 12, 2020
  • Discussion out of the minutes

2. Deputations and/or Invited Persons and/or Public Meetings

(a)    None

3. Question Period

15 minutes, one question per person at a time, on a rotating basis

If a member of the public has a question please send an email by May 26th at 4:30 PM noting your question which will be read into the public record and responded to during the meeting. An email will be sent following the meeting with a link to the recording. 

4. Municipal Officer’s & Staff Reports - Direction

(a)     Janice Lavalley, CAO – COVID Economic Recovery Strategy

(b)    Janice Lavalley, Chief Administrative Officer – 2020 Departmental Work Plans  - 1st Quarter Update

1. Chief Administrative Officer

2. Building and Planning Department

3. Community & Corporate Services/Clerk’s Department

4. Finance Department

5. Fire Department

6. Human Resources

7. Library

8. Parks and Recreation

9. Public Works

10. 2019 Strategic Plan Report Card

(c)    R. Lane Vance, Manager of Finance/Treasurer - Financial Statement Review – 2020 Q1

Consent Items

All matters listed under Consent Items are considered to be routine, housekeeping, information or non-controversial in nature and to facilitate Council’s consideration can be approved by one motion

5. Municipal Officer’s & Staff Reports – Information/Housekeeping/Non-Controversial

(a)    Tania Goncalves, Deputy Clerk – Various By-laws

6. Correspondence for Discussion and/or Decision

(a)    Correspondence Report – May 26, 2020

Correspondence for Direction:

That the following items of correspondence be received for information and that staff proceed with the recommended direction therein:

1. Rural Internet Connectivity Needs – District of Parry Sound, Township of Douro Dummer and the Town of Fort Erie


That the correspondence from the District of Parry Sound, Township of Douro Dummer and the Town of Fort Erie in support of the Township of Armour related to rural connectivity be received for information; and that the Township of Selwyn supports the endorsed resolutions passed by the District of Muskoka, Townships of Armour, Douro-Dummer and Fort Erie  regarding the need to make substantial investment in high-speed internet connectivity in the rural areas of Ontario; and further that this Resolution be forwarded to MP Maryam Monsef, Premier of Ontario Doug Ford, and MPP Dave Smith.

2. Rent Relief Advocacy - Town of Oakville – Economic Task Force and Town of Grimsby


That the correspondence received from the Town of Oakville - Economic Task Force and the Town of Grimsby related to rent relief be received for information; and

That the Township of Selwyn forward correspondence to the Federal and Provincial governments advising of its support for the Canada Emergency Commercial Rent Assistance program and further request:

  1. that the program be expedited to ensure support for local business as soon as possible; and
  2. that there is a suspension on evictions of commercial tenants for a minimum of 6 months; and
  3. that tenants be permitted to make an application for the rent assistance if the property owner does not want to apply or is ineligible; and
  4. that property owners be permitted to make one application for all of their properties rather than individual applications; and
  5. that the 70% revenue decline threshold for tenants be lowered; and

That MP Maryam Monsef and MPP Dave Smith be copied on the correspondence.

Correspondence for Information:


That the following items of correspondence be received for information:

3. Board of Health - May 13 Meeting Summary

4. Peterborough and the Kawarthas Tourism - Destination Development Plan COVID-19

5. Kawartha Chamber - NewsFlash May 12, 2020 and May 19, 2020

6. Township of Central Frontenac - Rural Residential Construction

7. Township of North Frontenac - Rural Residential Construction

8. City of Kitchener - Universal Basic Income

9. Federation of Cottage Associations – Elert – May 2020

7. Peterborough County Report

(a)    Peterborough County Report – May 26, 2020

County Correspondence for Direction


County Correspondence for Information


That the following items of correspondence from the County of Peterborough be received for information:

1. Report – Tender for the Supply of Sodium Chloride

2. Report – Microsurfacing Tender

3. Report – Transportation Master Plan Update

4. Minutes – May 6, 2020

8. Committee Reports

(a)    Peterborough Police Services Board Minutes - April 21st 2020

i. Attachment 1 – 2020 First Quarter Complaints Summary
ii. Attachment 2 – Report 2020 First Quarter Crime Statistics
iii. Attachment 3 – Q1 Criminal Statistics
iv. Attachment 4 – Report 2020 Q1 Non-Offences
v. Attachment 5 – Q1 Non-Offences Statistics
vi. Attachment 6 – Q1 Financials

9. Petitions


10. Council Portfolio Updates

Council to provide brief verbal update related to the following portfolios where necessary:

  • Community Services, Transportation and Housing – Councillor Donna Ballantyne
  • Economic Development, Business Retention and Attraction, Planning and Building Client Services – Deputy Mayor Sherry Senis
  • Public Works and Recreation – Councillor Gerry Herron
  • Sustainability, Culture and Senior Services – Councillor Anita Locke
  • Governance and Inter-Governmental Relations – Mayor Andy Mitchell

11. Other, New & Unfinished Business

(a)    Request for Endorsement – Consideration to Extend Various Timelines for Grants and Deadlines for Reporting

Proposed Resolution:

That the Mayor be authorized to send requests, on behalf of the Township of Selwyn, to the relevant Federal/Provincial/Agencies to seek extensions regarding legislated timelines related to reporting and/or to seek extensions for various grant funding programs, including, but not limited to:

  • Ministry of Transportation - Community Transportation  Grant
  • Ministry of Rural Affairs – RED Grant
  • Provincial Municipal Modernization Fund (Efficiency Grant)
  • Preparation of the Asset Management Plan

12. By-laws

(a)    2020 – 031 – Authorizing – Development Agreement – Lanouette (B-71-19)

(b)    2020 – 032 – Confirming