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Council Agenda September 10 2019


Township of Selwyn

Regular Council Meeting
Tuesday, September 10, 2019 – 5:00 PM

Council Chambers
1310 Centre Line
Township of Selwyn

pdf copy of Council Agenda

Moment of Silent Reflection

Please stand for a moment of silence, so that Council, staff and members of the public can quietly reflect on our duty to the community that we are trying to serve.

Notification to Members of the Public

Members of the public, staff, presenters and members of Council please be advised that meetings are broadcast and recorded and made available on the internet.

Declaration of Pecuniary Interest and the General Nature Thereof

1. Minutes

(a) Minutes – Open Session

  • Motion to adopt the minutes of the regular Council meeting of August 13, 2019
  • Discussion out of the minutes

2. Deputations and/or Invited Persons and/or Public Meetings

(a) 5:05 p.m. - Met-Scan – Peterborough Police Service – Strategic Plan Update

(b) 5:20 p.m. – Stephanie Landers - Ontario Waterpower Association

(c) 5:30 PM – Public Meetings – Official Plan and Zoning By-law Amendments

i) Jeannette Thompson, Planner - Official Plan and Zoning By-law Amendments to Incorporate Floodplain Mapping into the County Official Plan and Township’s Zoning By-law

(d) 5:45 p.m. – Nick McDonald, Meridian Planning – Update on the Interim Control By-law – Cannabis Cultivation

(e) 6:30 PM – Public Meetings – Zoning By-law Amendments

i) Jeannette Thompson, Planner - Zoning By-law Amendment – Central Smith Creamery - (Part of Lot 10, Concessions 3 & 4, Smith Ward, formerly 737, 739 & 753 Lindsay Road)

3. Question Period

15 minutes, one question per person at a time, on a rotating basis

4. Municipal Officer’s & Staff Reports - Direction

(a) Janice Lavalley, Chief Administrative Officer – Community Transportation Grant – Update

(b) Gord Jopling, Fire Chief – Use of Fire Works Report

(c) Robert Lamarre, Manager of Building and Planning – Building Plans Review Services Agreement

(d) R. Lane Vance, Manager of Finance/Treasurer – Draft Investment Policy

(e) R. Lane Vance, Manager of Finance/Treasurer – Provincial Efficiency Grant

Consent Items

All matters listed under Consent Items are considered to be routine, housekeeping, information or non-controversial in nature and to facilitate Council’s consideration can be approved by one motion

5. Municipal Officer’s & Staff Reports – Information/Housekeeping/Non-Controversial

(a) Rick Dunford, Manager of Public Works – Winter Sand Tender Results

(b) Jeannette Thompson, Planner – Tri-Party Agreement Report – City of Peterborough, Township of Selwyn & Durham Building Corporation

(c) Jeannette Thompson, Planner - Site Plan Agreement Report – Cleary Home Investments Inc. – 1052 County Road 19 – File No. SP-03-16

(d) Jeannette Thompson, Planner - Site Plan Agreement Report – Shri Impex Inc. – 2888 Lakefield Road – File No. SP-01-13

(e) Angela Chittick, Manager of Community & Corporate Services/Clerk – Various By-laws

6. Correspondence for Discussion and/or Decision

(a) Correspondence Report – September 10, 2019

Correspondence for Direction:


Correspondence for Information:


That the following items of correspondence be received for information:

1. Association of Municipalities of Ontario - Blue Box Program - Next Steps

2. Association of Municipalities of Ontario - Fixing the Housing Affordability Crisis

3. Association of Municipalities of Ontario - Province Issued Cannabis Funds

4. Association of Municipalities of Ontario - Special Advisor Report on the Blue Box Program

5. Association of Municipalities of Ontario - Updates from the Conference

6. Watson & Associates Economists Ltd. - Re Community Benefits Charge

7. Watson & Associates Economists Ltd. - Re Changes to the Development Charges Act

8. Ministry of the Environment, Conservation and Parks - Minister's Statement on Recycling and Plastic Waste

9. Ministry of the Environment, Conservation and Parks - Improving the Blue Box Program

10. Eastern Ontario Wardens Caucus - Summer Newsletter 2019

11. Peterborough Public Health - Board of Health Responds to Provincial Announcements

12. Kawartha Chamber of Commerce - NewsFlash! August 13th, 20th, 27th & September 3rd, 2019

13. Norfolk County - Request for Provincial Response to Address Gas Well Issues

14. Province of Ontario - Building Partnerships with Municipalities

15. Hastings Highlands - Resolution Reducing Waste

16. Bradford West Gwillimbury - Resolution Never Forgotten National Memorial

17. Township of Douro Dummer - Resolution Peterborough this Week Delivery

18. Municipality of Bluewater - Resolution - Reducing Litter & Waste

19. Trent University - Newsletter August 2019

20. Various Municipalities – Safety on Family Farms Resolutions

21. Various Municipalities - Municipal Amalgamation Resolutions

22. Norm Kyle & Family – ‘In Appreciation’ Card August 30, 2019

7. Peterborough County Report

(a) Peterborough County Report – September 10, 2019

County Correspondence for Direction:


County Correspondence for Information:


That the following items of correspondence from the County of Peterborough be received for information:

1. Peterborough Health Team – Presentation

2. Peterborough and the Kawarthas Economic Development 2nd Quarter Report

3. Waste Management – Blue Box Transition Report

4. Engineering and Design - Speed Transition Zones Report

5. Infrastructure Services - Minimum Maintenance Standards Report

6. Minutes - August 7, 2019

7. Minutes - August 14, 2019 Special Meeting

8. Minutes - August 28, 2019

8. Committee Reports

(a) Economic Development & Business Committee Minutes – May 27, 2019

(b) Peterborough Police Services Board Minutes – July 16, 2019 and August 6, 2019

(c) Building & Planning Adhoc Committee Minutes – August 29, 2019

(d) Smith-Ennismore Police Services Board Minutes – August 12, 2019

Requests for Endorsement

Resolution 16/19 – Investigation of a Speed Awareness Board
Moved by Donna Ballantyne, Seconded by Ron Black
The Smith-Ennismore Police Services Board request Council’s endorsement for the Selwyn Public Works department to investigate purchasing a portable Speed Awareness Board for use in the township.

Resolution 17-19 - Parking Enforcement - Overstock Liquidators
Moved by Ron Black, Seconded by Donna Ballantyne
The Smith-Ennismore Police Services Board is asking for Council’s endorsement to request that the County of Peterborough utilize a third party security service to enforce the no parking area along Buckhorn Road at Overstock Liquidators.

9. Petitions

10. Council Portfolio Updates

Council to provide brief verbal update related to the following portfolios where necessary:

  • AMO Delegation Updates
  • Community Services, Transportation and Housing – Councillor Donna Ballantyne
  • Economic Development, Business Retention and Attraction, Planning and Building Client Services – Deputy Mayor Sherry Senis
  • Public Works and Recreation – Councillor Gerry Herron
  • Sustainability, Culture and Senior Services – Councillor Anita Locke
  • Governance and Inter-Governmental Relations – Mayor Andy Mitchell

11. Other, New & Unfinished Business

(a) Mayor Mitchell and Councillor Herron – Performance Review CAO

(b) Closed Session Items:

i) Matters regarding litigation or potential litigation (Section 239. (2) (e)) – Verbal Report

ii) Closed Session Minutes – Regular Meeting August 13, 2019

12. By-laws

(a) 2019-074 - Authorizing By-law - Site Plan Agreement - 1052 County Road 19

(b) 2019-075 - Authorizing By-law - Site Plan Agreement - 2888 Lakefield Road

(c) 2019-076 - Zoning By-law Amendment - Floodplain Mapping - Township of Selwyn

(d) 2019-077 - Zoning By-law Amendment - Central Smith Creamery

(e) 2019-078 - Adopt a False Alarm By-law OPP response to False Alarms

(f) 2019-079 - Authorizing By-law - Tri-Party Agreement - 645 Lily Lake Road

(g) 2019-080 - Authorizing By-law – Registered Code Agency – Building Services

(h) 2019-081 – Confirming By-law