Township of Selwyn 

Regular Council Meeting

Tuesday, April 13, 2021 – 5:00 PM

Virtual Council Meeting

Watch the meeting via livestreaming

Moment of Silent Reflection

Please stand for a moment of silence, so that Council, staff and members of the public can quietly reflect on our duty to the community that we are trying to serve.

Notification to Members of the Public

Members of the public, staff, presenters and members of Council please be advised that meetings are broadcast and recorded and made available on the internet.

Declaration of Pecuniary Interest and the General Nature Thereof

1. Minutes

a) Minutes - Open Session

  • Motion to adopt the minutes of the regular Council meeting of March 23, 2021 and the minutes of the special Council meeting of March 23, 2021.
  • Discussion out of the minutes
2. Deputations and/or Invited Persons and/or Public Meetings

a) 5:00 PM - Chantal Simmons - Building Inspector/Plans Examiner Introductions

b) 5:05 PM - Chris Kawalec – Community Safety and Wellbeing Plan Update

c) 5:20 PM - Gail Moorehouse – CFDC Business Reopening Program

d) 5:30 PM - Public Meeting - Zoning By-law Amendments

3. Question Period

15 minutes, one question per person at a time, on a rotating basis.

If a member of the public has a question, please send an email by 4:30 PM on the day of the meeting noting your question, which will be read into the public record and responded to during the meeting. An email will be sent following the meeting with a link to the recording. 

4. Municipal Officer’s & Staff Reports - Direction

a) Janice Lavalley, Chief Administrative Officer - 2021 Work Plans 1st Quarter Update (hard copy provided)

  1. Chief Administrative Officer
  2. Building and Planning Department (Statistics & Building Permit Key Performance Indicators- KPI)
  3. Community & Corporate Services/Clerk’s Department
  4. Finance Department
  5. Fire Department (Calls per Hall, Monthly Calls & 1st Quarter Graph)
  6. Human Resources
  7. Library (Circulation Stats & Programming Stats)
  8. Parks and Recreation
  9. Public Works

b) R. Lane Vance, Manager of Financial Services – 1st Quarter Financial Update

c) R. Lane Vance, Manager of Financial Services - AMO Gas Tax – One Time Funding 2021

d) R. Lane Vance, Manager of Financial Services – Woodland Acres Water and Sewer Budget

e) Jeannette Thompson, Planner - Proposed Zoning By-law Amendment to Regulate Rooming/Boarding Houses

f) Jeannette Thompson, Planner - New Official Plan Project Update

g) Andrew Bowyer, Fire Prevention Officer - Open Air Burning By-law

h) Janice Lavalley, Chief Administrative Officer; Rick Dunford, Manager of Public Works; & Randy Lean, Landfill Site Operator – Smith Landfill Site Tipping Fees

Consent Items

All matters listed under Consent Items are considered to be routine, housekeeping, information or non-controversial in nature and to facilitate Council’s consideration can be approved by one motion

5. Municipal Officer’s & Staff Reports – Information/Housekeeping/Non-Controversial

a) Robert Lamarre, Manager of Building and Planning - Designation By-law – 44 Bridge Street

b) Jeannette Thompson, Planner - Minister Zoning Orders

c) Rick Dunford, Manager of Public Works – Gravel Crushing Tender Results

d) Rick Dunford, Manager of Public Works – Surface Treatment Tender Results

e) Rick Dunford, Manager of Public Works – Smith Landfill Annual Report

f) Scott Warren, Capital Project Coordinator & R. Lane Vance, Manager of Financial Services - Streetlight Project – Procurement Update

g) Angela Chittick, Manager of  Community & Corporate Services/Clerk Various By-laws

6. Correspondence for Discussion and/or Decision

a) Correspondence Report - April 13, 2021

Correspondence for Direction


That the following items of correspondence be received for information and that staff proceed with the recommended direction therein:

1. Peterborough Chamber of Commerce - Letter to Premier Ford Requesting Equitable Safety Standards

That the letter from Stuart Harrison, President and CEO, Peterborough Chamber of Commerce requesting equitable safety standards be received for information; and

That the Township of Selwyn supports the Peterborough Chamber of Commerce’s request to the Ontario government to establish a Responsible Business Protocol that includes a Safe Operating Framework (by business sector) and a Community Contact Reduction Framework (based on regional virus spread).

Correspondence for Information


That the following items of correspondence be received for information:

2. AMO Update – Long-Term Care Modernization and Expansion, Asset Management Plan Timelines Extended and Age-Friendly Community Planning

3. AMO Update – OPP Detachment Board Composition Process, Personal Support Worker Temporary Pay Extended and By-Name Lists

4. AMO Update – Federal Gas Tax and Updated COVID-19 Regulations

5. AMO Update - One-Time Doubling of Gas Tax Funds in 2021

6. AMO Update – OCLIP Payment, Bill 257 Submission and Amended COVID-19 Orders

7. AMO Update – Provincial Budget Highlights + Bill 257 Referred to Committee

8. AMO Update – Provincial COVID-19 Lock Down, Water Taking Changes and Long-Term Care Medication Safety

9. Peterborough Public Health - Notice of Public Meeting - Sewage Fee Schedule Amendment

10. ORCA – 2020 Annual Report

11. MPAC – 2020 Annual Report

12. Kawartha Chamber of Commerce and Tourism – NewsFlash! March 23rd & 30th and April 6th, 2021

13. Trent Lands & Natural Areas Plan

14. Trent University – News Release and Project Background: Trent and People Care Communities Long-Term Care Home

15. Ministry of Infrastructure - Extended Timelines

16. Ontario Provincial Police - Community Safety and Policing Act Update, Board Proposal Process and Questions / Answers

17. EOWC - News release - Establishes 2021 Priorities

18. Ontario Waterpower Association - Proclaiming June 20th as Waterpower Day

19. EORN - 2021 Ontario Budget

20. Niagara Region - Homelessness, Mental Health and Addiction

21. Grey Highlands and Edwardsburgh Cardinal – Ontario Fire College Closure

22. Fort Erie - Cannabis Licencing and Enforcement, Advocate the Province of Ontario to Adjust the Capacity Limits, Homelessness, Mental Health and Addiction and McNally House Hospice’s Life in Every Moment Campaign

23. Owen Sound - Municipal Insurance Rates

24. Kingsville - Bill C-21 - Firearms Amendment

25. Orangeville - Withdraw Schedule 3 from Bill 257

26. Cochrane - MeeQuam Youth Residence Closure

27. South Glengarry - Provincial Vaccine Rollout

28. Morris -Turnberry - Gravenhurst Fire College

29. Township of Hudson - Support for Fire Departments

30. Town of Caledon - Support for a Suicide and Crisis Prevention Hotline and Ontario Fire College Closure

31. Town of Amherstburg - Universal Paid Sick Days in Ontario and the Agricultural Tile Drainage Installation Act

32. Township of Muskoka - The Decibel Coalition

33. Pickle Lake - Municipal Act and Elections Act

7. Peterborough County Report

a) Peterborough County Report – April 13, 2021

County Correspondence for Direction:
County Correspondence for Information:

That the following items of correspondence from the County of Peterborough be received for information: 

1. Media Release - Mayor and Warden United on Need for More Vaccines

2. EORN – Partners with Rogers Communications – News Release, Backgrounder and Q & A

3. County Official Plan Project: Focus on the Built Environment

4. Tender Award - Microsurfacing

5. Supply and Delivery of Unleaded Gasoline and Diesel Fuel

6. James A. Gifford Causeway, Chemong Bridge & County Road 14 Rehabilitation Consultant Selection

7. Technical Advisory Committee Meeting Minutes – March 11, 2021

8. Official Plan Amendment No. 61 to the Official Plan – 724 Centre Line Selwyn

9. Regular Council Minutes – March 17, 2021

8. Committee Reports

a) Library Board Minutes – January 19, 2021 and February 23, 2021

b) Economic Development & Business Committee Minutes – February 22, 2021, March 5 and March 22, 2021

c) Accessibility Advisory Committee Minutes – March 24, 2021

Request for Endorsement – Recommendation:

That Selwyn Township provide a letter to support the request of CELA (Centre for Equitable Library Access) urging the Federal Government to fully restore funding for accessible reading materials. 

d) Heritage Committee Minutes – March 25, 2021

Request for Endorsement - Recommendation:

That the Council of the Township of Selwyn support the recruitment of additional Municipal Heritage Committee members to serve on the Municipal Heritage Committee for the remaining term of Council and that staff be authorized to advertise to recruit members.

9. Petitions


10. Council Portfolio Updates

Council to provide brief verbal update related to the following portfolios where necessary:

  • Community Services, Transportation and Housing – Councillor Donna Ballantyne
  • Economic Development, Business Retention and Attraction, Planning and Building Client Services – Deputy Mayor Sherry Senis
  • Public Works and Recreation – Councillor Gerry Herron
  • Sustainability, Culture and Senior Services – Councillor Anita Locke
  • Governance and Inter-Governmental Relations – Mayor Andy Mitchell
11. Other, New & Unfinished Business


12. By-laws

a) 2021 - 026 - Heritage Designation By-law – 44 Bridge Street

b) 2021 - 027 - Assume portion of Arnott Drive

c) 2021 - 028 - Amend Lakefield Parking By-law - Queen Street - Bus Stop

d) 2021 - 029 - Authorizing - Prison Transport Funding

e) 2021 – 032 - Zoning By-law Amendment - 1961 Fourteenth Line

f) 2021 – 033 - Agreement - Service Contract Dan Healey – Decorative Street Lights Lakefield

g) 2021 - 034 - Open Air Burning By-law

h) 2021 - 035 - Confirming     


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