Township of Selwyn

Regular Council Meeting
Tuesday, January 19, 2021 – 6:00 PM

Virtual Council Meeting

Watch the meeting via livestreaming

Moment of Silent Reflection

Please observe a moment of silence, so that Council, staff and members of the public can quietly reflect on our duty to the community that we are trying to serve.

Notification to Members of the Public

Members of the public, staff, presenters and members of Council please be advised that meetings are broadcast and recorded and made available on the internet.

Declaration of Pecuniary Interest and the General Nature Thereof

1. Minutes

a)  Minutes – Open Session

2. Deputations and/or Invited Persons and/or Public Meetings

a) 6:05 PM – Brandon Robinson, Nick Carchidi Excavating Limited – Sanitary Sewer Extension Tender Award

b) 6:20 PM - Mike Muir – 290 Cork Line – Proposal for Cannabis Cropping (see Petition under Section 9)

i) Robert Lamarre, Manager of Building and Planning – Cork Line Cannabis Cropping Report

c) 6:30 PM – Public Meeting – Zoning By-law Amendment

i) Jeannette Thompson, Planner – Zoning By-law Amendment C-13-20 – Base Land Developments Inc. – 871 Ward Street

3. Question Period

15 minutes, one question per person at a time, on a rotating basis.

If a member of the public has a question, please send an email by 4:30 PM on the day of the meeting noting your question, which will be read into the public record and responded to during the meeting. An email will be sent following the meeting with a link to the recording. 

4. Municipal Officer’s & Staff Reports - Direction

a) Adam Tobin, Project Coordinator  Water & Sewer and R. Lane Vance, Manager of Financial Services -  Generator System Replacement at Various Selwyn Water and Wastewater Facilities

b)    Scott Warren, Project Coordinator - Renovations to the Former Scout Building

Consent Items

All matters listed under Consent Items are considered to be routine, housekeeping, information or non-controversial in nature and to facilitate Council’s consideration can be approved by one motion.

5. Municipal Officer’s & Staff Reports – Information/Housekeeping/Non-Controversial

a) R. Lane Vance, Manager of Financial Services - Borrowing By-law 2021

b) R. Lane Vance, Manager of Financial Services - Interim Tax By-law 2021

c) Angela Chittick, Manager of Community & Corporate Services/Clerk - Approval to Licence a New Group to Conduct Lottery Events

6. Correspondence for Discussion and/or Decision

a) Correspondence Report –   January 19, 2021

Correspondence for Direction


That the following items of correspondence be received for information and that staff proceed with the recommended direction therein:

 1. Municipal Finance Officers Association - One-year Extension of Deadlines in O. Reg. 588/17: Asset Management Planning for Municipal Infrastructure under the Infrastructure for Jobs and Prosperity Act, 2015


That the correspondence from Trevor Pinn, President of the Municipal Finance Officers Association (MFOA) regarding a one-year extension request of all upcoming deadlines in O. Reg. 588/17: Asset Management Planning for Municipal Infrastructure under the Infrastructure for Jobs and Prosperity Act, 2015 (O. Reg. 588/17) be received for information; and

That the Township of Selwyn supports the MFOA’s letter to the Ministry of Infrastructure requesting a one-year extension of deadlines in O. Reg. 588/17: Asset Management Planning for Municipal Infrastructure under the Infrastructure for Jobs and Prosperity Act, 2015; so that all municipalities can focus on the immediate needs of the pandemic and engage in municipal asset management planning when capacity challenges are resolved.

Correspondence for Information


That the following items of correspondence be received for information:

1. AMO Update – New Lock Down Measures and CSWB Plan Deadline

2. AMO Update – Initial Vaccination Approach, AG Annual Report, Wetland Conservation Program

3. AMO Update – COVID-19 Vaccine Task Force, New COVID-19 Measures and Long-Term Care Commission

4. AMO Update – COVID-19 Financial Impacts, Housing Expansion, Emergency Orders Extended and Fall Legislative Session Adjourned

5. AMO Update – Social Services Relief Funding and Vaccine Rollout Planning

6. AMO Update – Phase 2 Restart Agreement Municipal Funding

7. AMO Update – Additional COVID-19 Vaccine Sites, ESA Termination and Severance Provisions Extension

8. AMO Update – Long-Term Care Staffing, Conservation Authorities Working Group, Poverty Reduction and Mental Health and Addiction Services Funding

9. AMO Update – Province-Wide Lockdown, Communities Strategy and Enforcement, New School Protocols, Child Care and Small Business Grant

10. Solicitor General - Community Safety and Well-being Plan Deadlines

11. Minister of Environment, Conservation and Parks – Conservation Authorities Working Group

12. Ministry of Municipal Affairs and Housing - Safe Restart Agreement Funding

13. Minister's Office - Reducing Poverty in Ontario (2020-2025)

14. Chief Drinking Water Inspector Annual Report - Drinking Water 2020 & 2019-2020

15. MPP Dave Smith – Safe Restart Funding News Release

16. MP Maryam Monsef – Looking Forward to 2021 News Release

17. Board of Health – December 9, 2020 Meeting Summary

18. Kawartha Chamber of Commerce and Tourism – NewsFlash! December 8th, 15th, 22nd, 2020 and January 5th and 12th, 2021

19. Otonabee Region Conservation Authority - 2019 Financial Statements

20. Gravel Watch Ontario Re: On the Rocks Letter and Report

21. Mobility Access Group - Letters - Support of Lakefield Trail Committee and Water Street Rebuild

22. Lakefield Heritage Research - Christ Church Churchyard Rehabilitation

23. Selwyn Resident Letters - Bicycle Lane vs Parking on Water Street and Speeding Concerns – County Road 20

24. Lake of Bays - AODA Website Compliance Extension Request

25. Dufferin County - Aggregate Resource Property Valuation Assessment Criteria

26. Municipality of Marmora and Lake, Municipality of Chatham-Kent, Town of Orangeville, Lake of Bays and the Town of Puslinch – Bill 229 Conservation Authority Act

27. Southwest Middlesex and the Township of South Perth – Drainage Infrastructure and National Railways

28. Town of Carleton Place - COVID 19 Childcare Funding

29. City of Port Colborne - Ontario Heritage Act (Bill 108)

30. Township of Matachewan - Grant Application Deadlines

31. City of Hamilton - Cap on Gas Plant and Greenhouse Gas Pollution and Temporary Cap on Food Delivery Service Charges

32. Municipality of South Huron - Unauthorized Car Rallies

33. City of Kitchener - Cannabis Retail

34. Municipality of Leamington - Cannabis Production

35. Town of Kingsville and the Township of Nairn and Hyman - Closure of Small Businesses

36. Larder Lake - Municipal Insurance Costs

37. Town of Amherstburg - Development Approval Requirements for Landfills

38. Region of Peel and Township of Kinloss - Veterans Property Tax Exemption

39. Peterborough Humane Society – Thank You Letter

40. Peterborough United Way – Thank You Letter

7. Peterborough County Report

a) Peterborough County Report –   January 19, 2021

County Correspondence for Direction:


County Correspondence for Information:


That the following items of correspondence from the County of Peterborough be received for information:

1. Peterborough County 2020-2022 Warden Elected – Report and Photo

2. Selwyn Township Mayor Andy Mitchell Sworn in as Deputy Warden for 2020-2022 Term

3. Indexing of the County’s Development Charges By-Law for 2021 - Report

4. County Official Plan Project: Focus on Agriculture and Rural Areas – Report and Maps

5. County Official Plan Project: Focus on Aggregate Resources

6. Blue Box Transition Update – Draft Regulation - Report

7. Peterborough County Council 2021 Meeting Calendar – Final

8. Special Meeting Minutes - Warden's Election December 9, 2020 and Regular Meeting Minutes – December 11, 2020

9. Community Safety, Wellbeing and Diversity Plan - Presentation

10. City of Peterborough - Coalition of Inclusive Municipalities Update and Joining the Coalition of Municipalities Against Racism and Discrimination

11. Delegation Request Re: Selwyn Road

8. Committee Reports

a) Peterborough Police Services Board – Minutes November 10, 2020, December 8th and 22nd, 2020

9. Petitions

a) Petition - 290 Cork Line – Proposal for Cannabis Cropping – Petition 1, Petition 2, Petition 3.

10. Council Portfolio Updates

Council to provide brief verbal update related to the following portfolios where necessary:

  • Community Services, Transportation and Housing – Councillor Donna Ballantyne
  • Economic Development, Business Retention and Attraction, Planning and Building Client Services – Deputy Mayor Sherry Senis
  • Public Works and Recreation – Councillor Gerry Herron
  • Sustainability, Culture and Senior Services – Councillor Anita Locke
  • Governance and Inter-Governmental Relations – Mayor Andy Mitchell

11. Other, New & Unfinished Business

a) Schedule Special Council Meeting – Dashboard Review and Update

b)  Notice of Motion

Moved by Deputy Mayor Senis, Seconded by Councillor Ballantyne.

Whereas we need measures immediately to reduce the number of positive cases and save lives in long term care homes; and

Whereas together we can make meaningful change that will directly result in saving lives of our most vulnerable seniors; and

Whereas owners of Torstar published a letter in all of their publications calling for specific immediate steps as follows: 

Therefore be it resolved that the Township of Selwyn request the Province of Ontario to deploy rapid COVID testing into long term care facilities to test residents and staff and commit to vaccinating all LTC residents, retirement and other congregate senior living facilities by February 15, 2021 and if necessary Federal authorities deploy the military to help the Province to establish a vaccine tracking system to trace rollout facility by facility; and

That the Province restore mandatory inspections of long term care homes and use transparent reporting on inspection results;

That Federal and Provincial governments provide sufficient emergency funds to hire adequate staff, provide training and raise LTC wages to what Quebec has done; and

That the Province strike an emergency rapid response task force to act quickly as emergencies are identified; and

That Federal and Provincial governments appoint Federal and Provincial ombudspersons and establish a Health Canada regulatory authority to review all long term care complaints; and

That a copy of this Resolution be sent to Prime Minister Justin Trudeau, MP Maryam Monsef, MP Jamie Schmale, MP Phillip Lawrence; MP Patty Hajdu, Minister of Health, Premier Doug Ford, MPP Dave Smith, MPP Laurie Scott, MPP David Piccini, MPP Merilee Fullerton Minister of Long Term Care, MPP Christine Elliott, Minister of Health and AMO.   

12. By-laws

a) 2021 – 001 – Zoning By-law Amendment - (1516.020.201.21500) - 871 Ward Street - Base Land Development Inc

b) 2021-002 – Interim Tax By-law 2021

c) 2021-003 – Borrowing By-law

d) 2021- 004 – Authorizing By-law – Agreement - WS Morgan Construction - Scout Building

e) 2021-005 – Confirming


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