Administration - Clerks Department

Commissioner of Oaths’ services are offered in person at our Selwyn Municipal Office.

What is the difference between a Notary and a Commissioner?

A Notary is a public officer who receives and writes the contract, obligations, testament, transactions and other voluntary act as well as official deed. The neutrality and official deed characterizes the notary, which is different from the role of lawyer. The lawyer is not a public officer, defending the interests uniquely for his customers. The lawyer is impartial.

The Municipality does not have a Notary Public and cannot notarize documents or certify true copies. Documents requiring a "Notary Public services" cannot be commissioned at the Municipal Office.

Before You Begin

The following is small listing of forms a Commissioner of Oaths can sign:

• Declaration Affirming Parentage
• Election to Change Name of Child under age of 12 (service Ontario)
• Legal Name Change Application
• Blank Statutory Declaration, i.e. single/double status declarations
• Insurance Claims multiple forms, only charge once
• Vehicle Ownership Transfers - Sworn statement for a transfer of a used vehicle in the province of Ontario (Service Ontario)
• Statutory Declarations In Lieu of a Guarantor - Passport Applications and Permanent Residency Cards (We must also sign their pictures)
• Pension Purposes-attestations of recipient being alive and confirming their residency
• Lost passport
• Consent letter to travel with a child (travel document)
• Common Law or single status affidavits
• Affidavit waiving vaccinations based on religious grounds
• Township of Selwyn Planning applications (free - Township business)

The following is a listing of documents a Commissioner of Oaths cannot sign:

• Any affidavit related to divorces, separations, child custody or estates;

• Forms which call upon a Commissioner of Oath, yet also request certified true copies of other documents as attachments. Because the Commissioner cannot certify attachments, they cannot sign the affixed application (as listed above, the only exception is that of a federal government permanent residency application);

• Any court-related documents (with court file # on top right)

What You Need

Identification

The request for the Commissioner of Oaths service must be made by the same individual taking the oath and signing the document. You must present 1 (one) original piece of photo identification in the form of government-issued photo identification (i.e. a valid driver's licence, a valid passport, or a new health card). Please send requests to info@selwyntownship.ca.

Paperwork

Bring your completed document (do not sign the affidavit section of the document).

Cost

• $10.00 per document to be sworn

• Methods of payment: Cash, Debit or Cheque

Request

Accessing Municipal Information

The Township of Selwyn is committed to providing individuals with the right of access to information in our custody and control including records containing their own personal information, where applicable.

Requesters can make a general inquiry by contacting the appropriate department and simply asking for the desired information.

In some cases, records may contain protected information under the Municipal Freedom of Information and Protection of Privacy Act, and as such a formal FOI may be required.

The Municipal Freedom of Information and Protection of Privacy Act

The Clerk's Office is responsible for the daily administration of the Act, including receiving and processing access requests on behalf of the Township, providing advice to administration, serving members of the public and helping to ensure that the privacy requirements of the Act are met.

Information and Privacy Commissioner Ontario
80 Bloor Street West, Suite 1700
Toronto, Ontario M5S 2V1
Tel: 1-800-387-0073
Fax: 1(416) 325-9195
TTY: 1(416) 325-7539

How do I make a formal request for Information under the Act?

Complete a Freedom of Information (FOI) Request Form available from the Clerk's Department at the Municipal Office (1310 Centre Line) or by contacting the Clerk at 705-292-9507.

Will I receive the Information I asked for?

Some requests for information may not be granted because of exemptions to open access. Mandatory exemptions prohibit the municipality, by law, from giving the information to a requestor, while discretionary exemptions leave the decision on whether or not disclosure of the information would be appropriate to the municipality.

Organizations must provide a record of names, positions, salaries and taxable benefits of employees paid $100,000. or more for public disclosure. The information must be made available to the public by March 31st annually.

Visit the Ontario Government's Public Sector Salary Disclosure page.

The Township of Selwyn is committed to protecting your privacy when you’re using our website. We take appropriate measures to protect and ensure the privacy of any personal information you provide. As a municipality, we are subject to the provisions of the Municipal Freedom of Information and Protection of Privacy Act.

Most of the information on our website is accessible without any need for you to identify yourself. You may access it anonymously. When the option is presented for certain services or surveys, you may choose to provide personal information. The Township is regulated in how it handles personal information under the Municipal Freedom of Information and Protection of Privacy Act as well as its own policies and procedures.

If you have concerns about using the website to conduct your business with us, please contact us for possible alternative methods such as in-person, by telephone or through mail.

Why personal information is collected

From time to time, the Township may use the website to request information from you via surveys or other community engagement methods. Your participation in these engagement opportunities is completely voluntary. Any survey information will be used solely for the purposes of monitoring and/or improving the Township’s services and products. If you choose not to participate, you will still be able to use our website.

Collection of non-identifying information

The Township of Selwyn collects non-identifying information from users of our website. This information includes the Internet Protocol address, type of browser, date and time of visit, and the different webpages you visit on our website. The information is used for statistical reporting purposes and to design and improve access to information and services available on our website.

Use and disclosure of personal information

The Township of Selwyn will not use or disclose your personal information without your consent except strictly in accordance with your rights as established by the Municipal Freedom of Information and Protection of Privacy Act.

Links to third-party sites

Clicking on a link to a third-party site will usually open a new browser window. We provide these links as a convenience for visitors to the website. The inclusion of a link does not imply endorsement by the Township of Selwyn, nor can we be held responsible in any way for the content found on any third-party website. The Township’s privacy statement applies solely to information collected on the Township website.